Notary Public London

Notarial services for individuals and businesses London & UK

Notary Public Services London

A Notary Public is a qualified lawyer - a member of the third and oldest branch of the legal profession in England and Wales. In England and Wales, notaries are appointed and regulated through the Faculty Office of the Archbishop of Canterbury.

Sukhpal Matharoo, is a partner at Doyle Clayton. He is also a notary public and he and his team provide an independent notary public and legalisation service to businesses and individuals in London and several other locations in the south east of England.

Sukhpal’s notary team provide notarial and legalisation services to businesses and individuals. team have experience of providing a very wide range of notarial services for individuals. Perhaps you need your academic documents verified to work abroad? You may require documents to be able to travel abroad with a child? Sukhpal and his team offer a variety of notarial services to suit your needs. Contact Sukhpal and his teams today and they will be happy to help you.

Contact our Notary Public

Email Sukhpal –
Telephone Sukhpal – 0333 091 3776
Mobile - 07827 964013

What is a notary public?

A UK notary public is typically a solicitor or barrister that has taken an additional qualification. They take this through the Faculty Office of of the Archbishop of Canterbury and can then join the Roll of Notaries and become a notary public.

Unlike solicitors (who provide a wide range of advisory services to their clients) notaries focus on a single specialised area. This includes the certification, preparation and legalisation of documents in order for them to be used in the UK or overseas. Documents prepared by a notary public may be of a personal nature (passports, wills, degree or diploma-related documentation) or of a corporate nature (certificates of incorporation, Board Resolutions or Minutes etc.).

Do I need a notary public or solicitor?

It may not always be clear whether a document needs to be signed before a notary public or a solicitor.

Usually you will have been sent a letter or email of instruction advising you who you need to see regarding your document. This will be sent to you by the person or business that has asked for your document to be authenticated.

If you haven’t, this should be checked and confirmed either by you or a notary public. As a general rule of thumb, if a document is to be used overseas and you have been asked to have it “certified”, “attested”, “verified” or “notarised”, it is almost certainly needs to be dealt with by a notary public. If your document contains the seal and signature of a notary, this indicates to the authorities in the destination country that the relevant checks have been carried out.

A notary public’s duty of care lies with the document they are notarising (using a notary seal) and ensuring that it is authentic and legal. A solicitor’s primary duty of care is to their client and always acting in the client’s best interests.

When might you need notarial services?

Sukhpal and his team offer a wide range of notarial services to both businesses and individuals all over the London area and beyond. They have have worked with individuals as well as with a wide range of companies authenticating and certifying a variety of documents to be used overseas.

Services for businesses

Sukhpal and his team can help with all company documents that need to be notarised officially, including the following:

  • Affidavits/Oaths
  • Statutory Declarations
  • Copy Passports
  • Copy Documents
  • Written Statements
  • Application Forms
  • Company documents
  • Certificates of Incorporation
  • Memorandum and Articles of Association
  • Certificates of Good standing
  • Powers of Attorney
  • Trademark Assignments
  • Bills of Sale
  • Apostille and legalisation
  • Maritime Bills of Sale
  • Ship Mortgages

Services for individuals

Sukhpal and his team can draft, certify and notarise a range of official personal documents including the following:

  • Certifying a passport
  • Foreign Adoption Applications
  • Property documents for use abroad
  • Certifying exam certificates
  • Consent for a child to travel
  • Change of name deeds
  • Setting up a power of attorney
  • Change of name
  • Wills

Notary Public London - FAQs

What is notarisation?

The process of notarisation consists of three parts – vetting, certifying and record-keeping. Notarisations are also sometimes referred to as “notarial acts.”

Notarisation is the official fraud-deterrent process that assures a document is authentic, can be trusted and that its signature is genuine. It also confirms that its signer acted without duress or intimidation and intended that the document’s terms should be in full force and effect. 

Notarisation is required to enable a specific document to be accepted abroad by courts, registries or other notaries. They will only recognise a document once it has been signed by a notary public.

The form of notarial certification will vary according to the document and the country in which it is to be used. Generally, the notary public is certifying the genuineness of the signature on the document, the identity and capacity of the person signing and, if applicable, their authority to represent the company or entity they are signing on behalf of. In addition, it may also be necessary for the notary public to certify that the document has been correctly executed in accordance with English law. This requires an understanding of the formalities of executing deeds and documents. A notary public can also certify true copies of original documents and the truth and accuracy of translations. In all cases, a notarised document bears the notary’s signature and official seal of office.

What is legalisation or Apostille?

Legalisation is the process of authenticating a document so that a foreign country's legal system will recognise it as having full legal effect.

In many cases, your documents may not only require to be notarised but also legalised by the Foreign and Commonwealth Office (by way of apostille) and/or by the embassy of the country where the documents will be used.

If your documents need to be legalised or apostilled we will be able to liaise with the Foreign and Commonwealth Office or the appropriate embassy or consulate on your behalf.

Sukhpal and his team appreciate that their clients often require this work to be done in a hurry or do not have the time to deal with the legalisation process. Therefore, they can handle all of these steps for you.

What identification does a notary public require?

The person who would like their signature to be certified must prove identity by providing a driving licence with a photo card or a valid passport. They are required to show proof of residence which can be HMRC statements or a bank statement. These must be up-to-date, original documents. If a notary is acting for a corporate client, the notary usually carries out their own enquiries. They may look at documents such as the Certificate of Incorporation and latest company reports.

What about documents in another language?

If the document to be notarised is in a foreign language, the document may have to be translated. This can be carried out by an official legal translator. They will then have to sign a statutory declaration certifying that it is a true translation.

Sukhpal and his team offer a translation service using qualified translators for the translation of any existing documents you have. This makes them acceptable for any overseas jurisdictions where they may be required. Sukhpal’s experienced team can also notarise the accuracy of documents translated by qualified translators.

Are you insured?

For the protection of his clients, Sukhpal Matharoo, Notary Public maintains a professional indemnity insurance for a sum at or greater than the minimum level of cover prescribed by the Master of Faculties of £1,000,000.

Notary public - work examples

Our notary public team have been notarising documents as well as providing legalisation and translation services London and surrounding areas for many years. Some of our work includes:

  • Meeting with company directors at their offices in London to certify documents. These included powers of attorney to authorise employees at a subsidiary company in France to act on behalf of the company
  • Attending clients at their homes or offices for their convenience and/or in order to turn documents around in minimum time. This has included being contacted by a client and attending their offices and notarising their documents on the same day and, where required, on the same morning or afternoon
  • Notarising powers of attorney documents signed by individual clients in respect of purchases and sales of properties overseas
  • Notarising consent to travel documents signed by one parent allowing the other to travel abroad with their children
  • Certifying ID documents such as passports and driving licences for various purposes, including immigration applications to live and work abroad
  • Certifying academic certificates for individuals who would like to work abroad and are required to have their academic documents verified
  • Obtaining the translation of birth and marriage certificates from English to Mandarin for a client to be used in China as part of an application to go to work in China. Notarising the translated documents and obtaining legalisation at the Chinese Embassy

“We needed power of attorney for my cousin in Italy. Sukhpal the notary was super-efficient and understanding of certain nuances that were needed in the process. His team gave me full confidence and looked after the whole process, even sorting out the courier to get documents sent ‘pronto’.” - Client

Notarisation - how much does it cost?

Sukhpal and his team tailor their services to meet your specific needs. There is no “one size fits all” save that their minimum fee for notarising a single document is £100 plus VAT. When you contact Sukhpal and his team, they will discuss your requirements and can give you a fixed-fee quote. They may ask the following questions about your documents:

  • Do you need us to draw up any documents for you?
  • Which country is the document for?
  • Do you need witnesses?
  • How many copies of the document do you require?
  • Do you need translation services?
  • What language is the document being presented in?
  • Sukhpal and his team can advise you on legalisation matters if needs be

Sukhpal and his team can book an appointment for you and let you know what documents to bring with you. Alternatively, Sukhpal or his team can visit your business premises or home if required. They offer a friendly and competitively priced fixed-fee service to their clients. It isn’t always necessary to meet your notary and, if possible, Sukhpal and his team notarise your documents ‘remotely’.

The notary public team - why choose them?

Sukhpal Matharoo heads up the notary public team in London. He is an experienced notary public who has worked in the industry with great success for many years. There are many reasons why you should choose the service offered by Sukhpal and his team:

  • They are used to working to tight deadlines and turning documents around swiftly
  • They are happy to travel to your home or workplace to carry out notarial work. They can also meet at one of Doyle Clayton’s offices (contact them and they will let you know our nearest one). As well as having offices in London (Mayfair, City, Canary Wharf and Heathrow) Doyle Clayton also have offices in Reading, Bracknell, Marlow, and in Oxford.
  • Their comprehensive service includes obtaining legalisation of documents, as well as arranging for them to be translated and couriered anywhere in the world if necessary
  • Sukhpal is fluent in Hindi and Punjabi as well, if you need

If you have regular documents needing notarial services, Sukhpal and his team can streamline the process to make it easier each time you need to use them.

Contact the Notary Public Team today

If you are looking for notarial services in London Sukhpal and his team can help. They can meet at Doyle Clayton’s offices in Crown Court (Cheapside), Mayfair and Canary Wharf where you can meet one of our experienced team. They can also meet at Doyle Clayton’s offices in Reading Marlow and Oxford to serve these and surrounding areas.

Sukhpal and his team can also meet you at your home or workplace if this is more convenient for you. Additionally, they can offer you advice by video/zoom. To make contact call Sukhpal and his team on 0333 091 3776 or email us at Sukhpal and his team will respond quickly to all enquiries. A member of Sukhpal’s notarial team can often advise you on the same day you contact them.

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Sukhpal Matharoo

Sukhpal provides employment advice to a broad range of commercial and individual clients. His main area of expertise includes TUPE and also has considerable experience of advising on redundancy and the exit of senior level executives. He is also a notary public and provides notarial and legalisation services.

  • Partner & Notary Public
  • T: +44 (0)118 951 6767
  • Email me

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