Notary Public, Legalisation & Translation Services


Comprehensive services for businesses and individuals, in London and Reading

Doyle Clayton's Notarial team is led by Partner, Sukhpal Matharoo a highly experienced notary public. His team provides notarial, legalisation (and apostille of documents) and translation services for both organisations and individuals from our Mayfair, City,Canary Wharf and Reading offices. 

A UK notary public is typically a solicitor or barrister that has taken an additional qualification (through the  Faculty Office of the Archbishop of Canterbury) to join the Roll of Notaries and become a notary public. 

Notaries, unlike solicitors (who provide a wide range of advisory services to their clients) focus on a single specialised area - the certification, preparation and legalisation of documents in order for them to be used in the UK or another country. Documents prepared by a notary public may be of a personal nature (passports, wills, degree or diploma-related documentation) or of a corporate nature (deeds, certificates of incorporation etc.).

A notary public's duty of care lies with the document they are notarising (using a notary seal) and ensuring that it is authentic and legal. A solicitor's primary duty of  is to their client and always acting in the client's best interests. 


Do I need - a notary public or a solicitor?

It may not always be clear as to whether a document needs to be signed before a notary public or a solicitor.

Usually you will have been sent a letter or email of instruction advising you as to who you need to see regarding your document by the person or business who has asked for your document to be authenticated. 

If you haven't this should be checked and confirmed either personally or by a notary public. As a general rule of thumb, if a document is to be used overseas and you have been asked to have it “certified”, “attested”, “verified” or “notarised” it almost certainly needs to be dealt with by a notary public.


Notarisation - what is it?

Notarisation is the official fraud-deterrent process that assures a document is authentic, can be trusted and that its signature is genuine. It also confirms that its signer acted without duress or intimidation and intended that the document's terms should be in full force and effect. 

(Notarisation is required to enable a specific document to be be accepted abroad by courts, registries or other notaries/lawyers who will only recognise a document once it has been signed by a notary public.)

The form of notarial certification will vary according to the document and the country in which it is to be used. Generally, the notary public is certifying the genuineness of the signature(s) on the document, the identity and capacity of the person signing and, if applicable, their authority to represent the company or entity they are signing on behalf of. It may also be necessary for the notary public to certify that the document has been correctly executed in accordance with English law which requires an understanding of the formalities of executing deeds and documents. A notary public can also certify true copies of original documents and the truth and accuracy of translations. In all cases, a notarised document bears the notary’s signature and official seal of office.

The process of notarisation consists of three parts - vetting, certifying and record-keeping. Notarisations are also sometimes referred to as "notarial acts."

We can help with all official company or personal documents that need to be notarised officially, including the following:

  • Powers of Attorney
  • Affidavits/Oaths        
  • Statutory Declarations
  • Copy Passports
  • Copy Documents
  • Written Statements
  • Application Forms
  • Education certificates
  • Mortgage Documents
  • Property Purchases
  • Company documents
  • Certificates of Incorporation
  • Memorandum and Articles of Association
  • Trademark Assignments
  • Bills of Sale
  • Maritime Bills of Sale
  • Ship Mortgages


Drafting and reviewing documents

As well as notarising and certifying existing documents, we can prepare documents for you from scratch, including powers of attorney, company resolutions and statutory declarations. Alternatively we can review documents which have been prepared and advise if any changes may be required.


Legalisation

In many cases, your documents may not only require to be notarised but also legalised by the Foreign and Commonwealth Office and/or by the embassy of the country where the documents will be used.  

If your documents need to be legalised or apostilled we will be able to liaise with the Foreign and Commonwealth Office or the appropriate embassy or consulate on your behalf.

We appreciate that our clients often require this work to be done in a hurry or do not have the time to deal with the legalisation process. We can therefore handle all of these steps for you.


Translation of documents

Our notarial services are normally required by those involved in transactions or dealings overseas. This means that some of the documents you need to have notarised might also need to be translated into the relevant language. You may also have documents that don’t require notarisation but nonetheless still require translation.

We offer a translation service using qualified translators for the translation of any existing documents you have in order to make them acceptable for any overseas jurisdictions where they may be required. We can also notarise the accuracy of documents translated by qualified translators.


Advantages of using our service

We’re used to working to tight deadlines and turning documents around swiftly. We’re also happy to travel to your offices to carry out notarial work. We also have offices in London (Mayfair, City, Canary Wharf) and in Reading if you would prefer to meet at one of our offices. As mentioned above, our comprehensive service includes obtaining legalisation of documents, as well as arranging for them to be translated and couriered anywhere in the world if necessary. Sukhpal is fluent in Hindi and Punjabi as well, if you need.

If you have regular documents needing notarial services, we can streamline the process to make it easier each time you need to use us.


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For more information or to discuss your requirements please contact Sukhpal Matharoo at smatharoo@doyleclayton.co.uk, call on +44 (0)118 959 6839 or connect with him on LinkedIn.

You can find out more about our notarial and legalisation services from our Notarial and Legalisation Services brochure.